All Inclusive +

Day Of Coordination

ALL INCLUSIVE SERVICES

+

SEAMLESS WEDDING DAY EXECUTION

Whether your event is local or at a luxury destination, this service means what it says...all-inclusive. You never have to worry with making sure every detail is handled from start to finish because we take care of all of that for you. We will only present you options that match your impeccable taste, high standards and expectations! No contracts to sign, no quotes to review, no vendors to deal with! What's more, our team will be there on your wedding day fully dedicated to ensuring everything is flawless and nothing short of extraordinary!

Some of our clients have a vision of their event, and we price it based on the vision.  Others come to us with a budget, and we design to that level, always including special little touches that set the day apart from the rest. 

We will provide you with projections to help you understand the ways in which your budget can be allocated, giving you the opportunity to ask questions so that you can truly understand just how much it buys. 

Inclusions

  • Rehearsal Dinner Venue

  • Rehearsal Dinner Catering

  • Ceremony Venue

  • Reception Venue

  • Decor

  • Entertainment

  • Custom Linens

  • Dinnerware

  • Florals

  • Draping

  • Lighting

  • Furnishings

  • Reception Catering

  • Photography

  • Videography

  • Custom Stationery

  • Bar Service

  • Bridal Cake

  • Grooms Cake

  • Guest Favors

  • Attendant Gifts

  • Officiant

  • Exclusive Hotel Group Rates

  • Guest Transportation

  • Bridal and Wedding Party Transportation

  • Wedding Day Execution

  • Complete Set Up & Tear Down

  • and more

 
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Full Planning +

Day Of Coordination

COMPLETE PLANNING

+

SEAMLESS WEDDING DAY EXECUTION

With this service, you can truly enjoy your wedding journey while we handle all of the larger elements of the planning process. We work with you on every aspect from securing top area vendors, analyzing your design plan and monitoring your budget to planning the countless logistical details. 

We will manage and coordinate every part of your day to create the flawless day of your dreams.

Ideal for busy clients that have limited availability to dedicate to the time required for the planning process but need a experienced wedding team on their side & the advantages of having access to top industry resources

Service Highlights

Meetings


  • Initial consultation and planning meeting
  • Bi-weekly phone meetings with planner to discuss details and progress
  • Assistance coordinating vendor meeting
  • Attend vendor meetings, if deemed necessary
  • Final details meeting and walkthrough at venue prior to event
  • Education and advice on wedding etiquette/traditions
  • Unlimited professional recommendations and guidance




Planning


  • Customized spreadsheet for planning, tracking and organization
  • Assistance with decisions on theme, color & decor concepts
  • Floor plan and table seating arrangement
  • Ceremony layout arrangement
  • Refer and assist in securing quality vendors
  • Negotiate and review all vendor contracts
  • Negotiate pricing and assist with placing orders for rental items
  • Guidance on RSVP management
  • Collection of necessary insurance certificates
  • Secure local hotel group rate for out of town guests
  • Assist in securing wedding transportation for the couple
  • Vendor payment tracking & reminders
  • Assist with the selection of party favors and attendant gifts
  • Coordination of vendor arrival times and communication of venue procedures
  • Rehearsal dinner planning
  • Rehearsal day itinerary development
  • Provide wedding day timeline to all vendors 1 week prior to wedding
  • Provide timeline to appropriate family members and wedding party




Execution


  • Full wedding day with one coordinator (for weddings under 75 guests)
  • Ceremony rehearsal preparation & planning
  • Coordination of ceremony rehearsal with couple, family & wedding party
  • Ensure adherence to established itinerary
  • Confirm all vendors deliverables upon arrival
  • Verify received rental items ordered
  • Direct florist with centerpiece placement as needed
  • Direct and assist ushers with seating and program distribution
  • Oversight of all vendors throughout the event
  • Direct ceremony processional and recessional
  • Lead and execute reception events (grand entrance, cake cutting, etc.)
  • Assist family with collection of all personal decor/keep items and remand those to clients designee at the end of the event
  • Rental return Inventory confirmation




Package Enhancements


Post-Event Tear Down & Clean Up - based on the scope of work Event Design & Production - more details Package Enhancements are offered for an additional fee




Variables


  • Weddings over 75 guests require a second coordinator - additional fee applies
  • Travel fees may apply to locations over 100 miles roundtrip from our home base in Huntsville, Alabama





 

Partial Planning + Day Of Coordination

PLANNING ASSISTANCE

+

SEAMLESS WEDDING DAY EXECUTION

You have time to commit to planning process and you can handle securing your wedding professionals but need assistance vetting the ones that meet your criteria and maneuvering some of the more complicated logistics. Let us help you retain the flexibility of being hands on with the planning process while providing you with the experienced assistance you need for a flawless wedding day.

Ideal for clients that have frequent availability to dedicate to the time required for the planning process but need the assistance of experienced wedding professionals & the advantages of having access to top industry resources

Service Highlights

Meetings


  • Initial consultation to outline your needs
  • Kick off planning meeting to outline the planning process tasks
  • Monthly phone/virtual meetings to ensure major vendors have been secured and client is following the provided timeline of the planning process checklist
  • Final details meeting and walk-through at venue prior to event
  • Education and advice on wedding etiquette/traditions
  • Unlimited professional recommendations and guidance




Planning


  • Customized spreadsheet for planning, tracking and organization
  • Assist with floor plan layout design and table arrangement
  • Recommend quality vendors, services & suppliers that suit your vision
  • Coordinate vendor arrival times and communicate all venue procedures for unloading, set up, and tear down
  • Develop overall itinerary for wedding day
  • Conduct group meeting with vendors to discuss pertinent final details
  • Distribute detailed itinerary and layout diagrams to venue and vendors one week prior to the wedding day
  • Review and organization of detail items list
  • Provide detailed itinerary to appropriate family members & wedding party as needed




Execution


  • Full wedding day with one coordinator (for weddings under 75 guests)
  • Ceremony rehearsal preparation & planning
  • Coordination of ceremony rehearsal with couple, family & wedding party
  • Ensure adherence to established itinerary
  • Confirm all vendors deliverables upon arrival
  • Verify received rental items ordered
  • Direct florist with centerpiece placement as needed
  • Direct and assist ushers with seating and program distribution
  • Oversight of all vendors throughout the event
  • Direct ceremony processional and recessional
  • Lead and execute reception events (grand entrance, cake cutting, etc.)
  • Assist family with collection of all personal decor/keep items and remand those to clients designee at the end of the event
  • Rental return Inventory confirmation




Optional Package Enhancements


Post-Event Tear Down & Clean Up - based on the scope of work Event Design & Production - more details these services are offered for an additional fee




Variables


Weddings over 75 guests require a second coordinator additional fee applies





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Month Of Planning & Coordination

PLANNING GUIDANCE

+

SEAMLESS WEDDING DAY EXECUTION

Let us work with you the month of your wedding to ensure you have every detail mapped out and your wedding professionals are fully prepared for your wedding! Relax and be in the moment as we work behind the scenes to pull it all together on your momentous day!

Ideal for the client that has their wedding professionals booked but want complete day of execution management

Service Highlights

Meetings


  • Initial consultation and planning meeting
  • Bi-weekly phone meetings with planner to discuss details and progress
  • Assistance coordinating vendor meeting
  • Attend vendor meetings, if deemed necessary
  • Final details meeting and walkthrough at venue prior to event
  • Education and advice on wedding etiquette/traditions
  • Unlimited professional recommendations and guidance




Planning


  • Customized spreadsheet for planning, tracking and organization
  • Assistance with decisions on theme, color & decor concepts
  • Floor plan and table seating arrangement
  • Ceremony layout arrangement
  • Refer and assist in securing quality vendors
  • Negotiate and review all vendor contracts
  • Negotiate pricing and assist with placing orders for rental items
  • Guidance on RSVP management
  • Collection of necessary insurance certificates
  • Secure local hotel group rate for out of town guests
  • Assist in securing wedding transportation for the couple
  • Vendor payment tracking & reminders
  • Assist with the selection of party favors and attendant gifts
  • Coordination of vendor arrival times and communication of venue procedures
  • Rehearsal dinner planning
  • Rehearsal day itinerary development
  • Provide wedding day timeline to all vendors 1 week prior to wedding
  • Provide timeline to appropriate family members and wedding party




Execution


  • Full wedding day with one coordinator (for weddings under 75 guests)
  • Ceremony rehearsal preparation & planning
  • Coordination of ceremony rehearsal with couple, family & wedding party
  • Ensure adherence to established itinerary
  • Confirm all vendors deliverables upon arrival
  • Verify received rental items ordered
  • Direct florist with centerpiece placement as needed
  • Direct and assist ushers with seating and program distribution
  • Oversight of all vendors throughout the event
  • Direct ceremony processional and recessional
  • Lead and execute reception events (grand entrance, cake cutting, etc.)
  • Assist family with collection of all personal decor/keep items and remand those to clients designee at the end of the event
  • Rental return Inventory confirmation




Package Enhancements


Post-Event Tear Down & Clean Up - based on the scope of work Event Design & Production - more details Package Enhancements are offered for an additional fee




Variables


  • Weddings over 75 guests require a second coordinator - additional fee applies
  • Travel fees may apply to locations over 100 miles roundtrip from our home base in Huntsville, Alabama





Based on your vision or budget, design service options include:

 

Event Design & Production

Most of our clients have a vision of their event, and we price it based on the vision.  Some come to us with a budget, and we design to that level, while others simply prefer to provide their own design and decor and just need day-of placement and styling

Regardless of your specific need, we will create the day of your dreams!

We will present you full design plan options that match your impeccable taste, high standards and expectations with projections to help you understand the ways in which your budget can be allocated, giving you the opportunity to ask questions so that you can truly understand just how much it buys. 

service options include:

  • Ceremony Decor

  • Custom Cocktail/Reception Linens

  • Elegant Dinnerware

  • Fresh or Silk Florals

  • Custom Draping

  • Spectacular Lighting

  • Unique & Elegant Furnishings

  • Staging

  • Dance Floor

  • Ice sculptures

  • Specialty items

  • and much more!

Pricing is based on the scope of work. Minimum fee applies

Let's Talk!
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